Filing cabinets should be lockable to ensure that important documents are kept safe and secure. The provided context does not contain information regarding whether cabinets should be mobile or fixed.
The selection of a filing cabinet depends on the volume of files and the available square metres in the office.
When to choose lockable cabinets
Lockable cabinets are necessary for storing important documents to ensure they remain safe and secure. This prevents unauthorised access to sensitive business records and provides essential security for the workplace.
Comparing vertical and lateral filing options
Vertical cabinets are taller and more slender, typically featuring between 2 and 5 drawers, which makes them the best choice for small office spaces. Lateral cabinets are wider and usually contain between 2 and 4 drawers, providing a better option for larger offices that need to store more files. Multi-drawer cabinets are also available as a combination of both vertical and lateral designs.
The role of fireproof storage
Fireproof cabinets protect critical documents in the event of an emergency. This feature should be considered alongside locks to provide a comprehensive security solution for vital paperwork.
How to organise internal drawer space
Items used daily should be kept within arm’s reach on the desktop, while occasionally used supplies and paperwork are stored in drawers. Organising these drawers by function, such as a dedicated paperwork section for folders, labels and pens, makes it easier to find items quickly. Small containers like plastic bins can be used to prevent small items like pushpins from getting lost, and stockpiling old paperwork in drawers can reduce the need to search through the main filing cabinet.
Determining your filing requirements
In over 35 years of commercial fitouts across Melbourne, we have found that the best choice depends on the amount of space available and the types of files stored. Visit our Kilsyth or Knoxfield showrooms to compare vertical and lateral options with our team.
Frequently asked questions
What is a multi-drawer filing cabinet?
A multi-drawer cabinet is a design that combines the features of both vertical and lateral filing cabinets.
How do I decide how many drawers I need?
The number of drawers depends on the amount of office space you have and the volume of files you need to store.
What is the best way to stop small items from getting lost in drawers?
Use small containers, such as mini plastic bins, to hold items like paperclips and pushpins.
Questions to ask your supplier before you buy
- Are the cabinets fireproof to protect documents during an emergency?
- What are the specific drawer count options for both vertical and lateral models?
- Do the locking mechanisms meet the security requirements for sensitive commercial documents?
